Memory Conty step by step

• On this page
• Before you start
• 1. Get the company's codes from Conty
• 2. Enter the codes in EzGYM
• 3. Review the month and download the file
• 4. Import it in Conty
• 5. Check what was imported
• Common problems

Memory Conty is the accounting system by Memory Computación used by many accounting firms in Uruguay. EzGYM builds the month's journal entries on its own (sales, collections, expenses and purchases) and downloads them as a TXT file that Conty imports. This guide is for the accountant, or for whoever sends them the data.

Before you start

• Conty installed, with the company created. Memory Conty is installed and licensed through Memory Computación or its reseller (memory.com.uy). EzGYM installs nothing on your computer: it only gives you the file.
• A user with the Administrator, Administration or Accountant role in EzGYM. The Accountant role can export but not record movements.

1. Get the company's codes from Conty

In Conty, open the company and go to Empresa › Herramientas › Exportar (TXT type). Export:

• the chart of accounts;
• Impuestos (the VAT codes);
• Monedas (currencies), Libros (books) and Comprobantes (document types).

With those lists at hand, the next step is just copying codes.

2. Enter the codes in EzGYM

1. In Accounting › Chart of accounts, enter Conty's code for each account: cash and banks, receivables, suppliers, sales for each VAT rate, sales and purchase VAT, and each expense category.
2. Optional: to post memberships and products to different sales accounts, fill in Membership sales and Product sales for each VAT rate. What was declared is split in proportion to each invoice's lines, discounts included, and always adds up to what was declared. If you leave them empty, everything goes to that rate's sales account.
3. In the Memory Conty settings, enter the code of each currency, each VAT rate, the books and the document types (e-Ticket, e-Invoice and their notes). If you turn on IA, the customer's document must match the alternative posting set up in Conty.

3. Review the month and download the file

1. Pick the month and what to include. If sales already reach Conty from electronic invoicing, leave out Sales (and Collections, if that source records them too) to avoid duplicates.
2. Tap Check batch. A missing code, or an invoice whose total does not match what was declared, shows up there with the document.
3. When it is ready, tap Download TXT for Conty. The file is named the way Conty expects: the origin (two letters), the year, the month and a number, for example IM261101.TXT.

4. Import it in Conty

There are two ways:

• Manually: in Conty, Empresa › Herramientas › Importar › Importar archivos. Add the TXT, pick the month and check the preview. Configurar chooses the columns and their order.
• Automatically: copy the file to the company's folder in Conty and, in the company properties, turn on Importar asientos al abrir la empresa (import entries when opening the company). Next time it opens, Conty imports it on its own.

5. Check what was imported

• Compare the month's totals with the EzGYM Journal and with Conty's sales VAT.
• Credit notes come in as negatives and subtract.
• Every download is logged under Exports. If you export a month again, the file does not delete what is already in Conty: compare before importing it again so entries are not duplicated.

Common problems

If you use another accounting system, the Journal (CSV) in Accounting downloads the same month with account, debit, credit, description, document and tax ID, and opens in Excel. More in Finance and accounting.